HOW TO INSERT HEADER AND FOOTER IN EXCEL?

INTRODUCTION

Header and Footer are very important portions of a report or presentation,  when we are finalizing the reports. So t becomes a necessity to be able to insert a header and footer in our sheets while working on Excel.

First of all, let us understand what is a HEADER and what is a FOOTER.

As it is evident from the name itself,

HEADER is the text or other information which is present in all the pages at the head of the page i.e. at the top of the page . The name header refers to the location of the HEADER in a page.

Similarly ,

FOOTER is the text or information which is present at the bottom portion of all the pages. FOOTER name given due to the location of the FOOTER TEXT.

If we need some text to be present in all the pages, we make use of header or footer. There is different reserved space for them and the text or any information , which is entered as a header or footer, can only be edited after we change  it through the specific option of header and footer.

Let us learn how to insert a header and footer in Excel Sheet.

BUTTON LOCATION FOR ADDING HEADER AND FOOTER IN EXCEL

The location of the HEADER AND FOOTER option is given below.

The HEADER AND FOOTER option is present under the INSERT TAB under TEXT section.

The pictures below show the HEADER and FOOTER button location in both MICROSOFT EXCEL 2007 and MICROSOFT EXCEL 2019.

HEADER AND FOOTER BUTTON IN EXCEL 2007



HEADER AND FOOTER BUTTON LOCATION IN EXCEL 2013, 2016 AND 2019

STEPS TO INSERT HEADER IN EXCEL

STEPS:

  • Go to INSERT TAB >TEXT SECTION and click HEADER AND FOOTER.
  • Following screen will be opened with three spaces at the top of the page [ header ] .
  • Enter the text in any of the three spaces as per requirement.
HEADER LOCATION IN SHEET

STEPS TO INSERT FOOTER IN EXCEL

STEPS:

  • Go to INSERT TAB >TEXT SECTION and click HEADER AND FOOTER.
  • Following screen will be opened with three spaces at the bottom of the page [ footer ] .
  • Enter the text in any of the three spaces as per requirement.
FOOTER LOCATION IN EXCEL
HEADER AND FOOTER ARE VISIBLE WHILE PRINTING ONLY OR WHEN WE HAVE
 SELECTED THE HEADER AND FOOTER OPTIONS. THESE ARE NOT VISIBLE WHILE 
WORKING IN A SHEET



DIFFERENT AUTOMATIC ENTRIES WHICH CAN BE USED AS HEADER OR FOOTER

In addition to the custom text header and footer, we have different available options which are automated and can be very useful.

These options are available when we are already inside the HEADER AND FOOTER option.

  • Follow the steps to insert automatic option into our sheet
  • Select the sheet and go to INSERT TAB > TEXT SECTION and  CLICK HEADER AND FOOTER OPTION.
  • It’ll take us to the HEADER AND FOOTER ENVIRONMENT [ i.e. The sheet will open like a page with three spaces for the header at the top and three spaces for the footer at the bottom ].
  • Click on the space [ Header spaces or Footer spaces ]. It’ll select the respective space.
  • Choose any of the given options.
  • It’ll be applied for the the complete sheet.
  • Repeat the steps if you want to add more automated headers or footers.
  • ONE SPACE WOULD ALLOW ONLY ONE AUTOMATED OPTION.

We’re done.

Look at the different available options below.

DIFFERENT OPTIONS FOR HEADER AND FOOTER

DESCRIPTION.
1. Show the current page number in the header.
2. Show the total number of pages in the header.
3.Show the current date.
4. Show the current time.
5. Show the file path of the file in which you are working with.
6. Show the file name.
7. Show the sheet name.
8. Enter the picture in the header. Excel gives the option of adding picture in the header.
9. Format the picture entered in 8 like size of the picture etc.
10. It gives you modify the different header for different pages.
11. It gives the option of scaling the size of header with page.
12. Option for giving two different kind of headers for odd and even pages.
13. Align the header with change in page margins.

For the understanding purpose, let us take an example to learn the use of AUTOMATIC OPTION for HEADER AND FOOTER.

EXAMPLE : INSERTING THE PAGE NUMBER IN THE RIGHT UPPER CORNER OF THE PAGE

Suppose we have a sheet in which we want to insert the page number in the upper right corner of every page.

EXAMPLE SHEET

FOLLOW THE STEPS TO INSERT PAGE NUMBER HEADER IN THE GIVEN SHEET

  • Go to INSERT TAB and click HEADER AND FOOTER BUTTON under TEXT SECTION as shown in the button location.
  • The layout of the page will change and PAGE LAYOUT will open as in the following picture.
HEADER AND FOOTER OPTION [ PAGE LAYOUT ]

  • As we reach HEADER AND FOOTER page layout,click in the HEADER AREA and it’ll show the three sections in the header area.
  • Click in the RIGHT SECTION and the header options will open up. IF THE OPTIONS DOESN’T OPEN UP CHOOSE DESIGN TAB , which will appear only when we select a header section.
  • Now select PAGE NUMBER as shown in the picture below.
  • Click anywhere else.

HEADER AND FOOTER OPTION [ PAGE LAYOUT ]

  • After selecting the page number, we can click anywhere else to see the effect in the PAGE LAYOUT only.
  • For our example, following picture will follow when we click at any empty area.
  • We can see that PAGE NUMBERS HAVE STARTED REFLECTING ON THE RIGHT UPPER CORNER of the page in a serial.

WE CAN SEE THE PAGE NUMBER IN THE RIGHT UPPER CORNER

HOW TO EXIT FROM HEADER AND FOOTER SCREEN

We have successfully created a header for learning purpose.

Sometimes it becomes a headache to get rid of the HEADER AND FOOTER SCREEN.

So follow the steps to exit the header and footer screen and get back to standard working sheet layout.

Click on the RIGHT LOWER CORNER a button named NORMAL as shown in the picture below and we’ll be back on to the working screen.

NOTE: HEADER AND FOOTER ARE NOT VISIBLE ON THE NORMAL LAYOUT.

CLICK NORMAL FROM THE BAR IN THE RIGHT LOWER PORTION


READ ME…

THREE HEADERS AND THREE FOOTERS CAN BE ADDED SIMULTANEOUSLY IN LEFT,MIDDLE AND RIGHT POSITIONS. JUST CLICK TO CHOOSE ANY OPTION AS PER THE PREVIOUS PICTURE. A COMBINATION OF DIFFERENT INPUTS ARE ALSO THERE. JUST CLICK THE BUTTON IN THE EXTREME UPPER LEFT CORNER AS IN THE PICTURE TO CHECK THE AVAILABLE OPTIONS.



HOW TO REMOVE HEADER AND FOOTER FROM SHEET IN EXCEL

If we want to change or remove header or footer from any sheet in excel, follow the steps.

  • Open the Sheet.
  • Go to INSERT TAB > HEADER AND FOOTER option under the TEXT SECTION.
  • As we go to the option, page layout will change.
  • Select the portion where you see the header or footer.
  • Select the section containing a header or footer and delete all the entries.
  • Click anywhere else.
  • Click NORMAL view from the lower right portion [ STATUS BAR ] as shown in the previous section.
  • We’re done.

In this article, we learnt the way to insert a header and a footer in Excel sheet, Adding different automatically changing values to a header or footer, removing the header or footer and how to exit from the header and footer screen or view.