HOW TO SORT DATA IN PIVOT TABLES?

Table of Contents

INTRODUCTION

After we have created a pivot table in Excel , which is a powerful and fast deployment of tabular data which provide us many ready-to-use functionalities.

Sorting is one of the frequently used features in the spreadsheet applications.

As we know , SORTING IS ARRANGING THE DATA IN A PARTICULAR FASHION WHICH CAN BE ASCENDING OR DESCENDING or A to Z or Z to A.

Sorting is very benficital in many of the required operations in spreadsheet application.

Let us learn the way to use this option in the pivot tables.



EXAMPLE: PIVOT TABLE

Let us create a pivot table with a few fields on which we can try our sorting.

For example, let us take an example of the Sales and other data over a few months.

We’ll be creating a pivot table of the given data and sort a few fields in the resulting pivot table.

MONTHSALESENQUIRIES
JANUARY56118
FEBRUARY60163
MARCH55164
APRIL73150
MAY63161
JUNE51168
JULY75154
AUGUST67109
SEPTEMBER71113
OCTOBER73125
NOVEMBER61198
DECEMBER51108



CREATING A PIVOT TABLE

Select the given data and go to INSERT TAB and Click PIVOT TABLE.

Choose CREATE PIVOT TABLE on a new sheet.

Click on the PIVOT TABLE and choose all the fields so that our pivot table look like as the one shown below.

EXAMPLE PIVOT TABLE



HOW TO SORT PIVOT TABLE IN EXCEL

Let us sort the given pivot table with respect to the column sum of ENQUIRIES.

We can sort pivot table using

  1. RIGHT CLICK METHOD
  2. RIBBON OPTION METHOD



1.RIGHT CLICK METHOD

FOLLOW THE STEPS TO SORT THE PIVOT TABLE

  1. Simply right click the column you want to sort.
  2. Choose SORT> SORT SMALLEST TO LARGEST or LARGEST TO SMALLEST.
  3. The pivot table will get sorted.

SORTING PIVOT TABLE USING RIGHT CLICK METHOD
  1. Simply use the option and the data will be sorted.
You need not select the data as we need in the normal procedure. Sorting will be applied to the complete pivot table.



2. USING RIBBON OPTION

We can sort pivot data using the SORT OPTION available in the ribbon also.

FOLLOW THE STEPS TO SORT PIVOT TABLE IN EXCEL USING RIBBON OPTION:

  1. Click on the the column which will be the basis of sorting.
  2. Go to DATA TAB and click on SORT.
  3. A new small window for further options will open as shown in the picture below.
  4. Make the settings as per requirement and click OK.
SORT PIVOT TABLE USING RIBBON OPTION



  1. As we click OK, the PIVOT TABLE will be sorted.