*PROVIDING ACCURATE, RELIABLE AND STRAIGHT TO THE POINT KNOWLEDGE ABOUT DIFFERENT IT TOOLS EXPLAINED WITH PRACTICAL EXAMPLES*

Menu

*PIVOT TABLE is a well known feature of GOOGLE SHEETS which everybody of us might have heard of. But many times we don’t know how to effectively use the PIVOT TABLE.*

*PIVOT TABLE is a dynamic table which we can create in **GOOGLE SHEETS*. We called it dynamic as we can transform it within seconds. The original data remains the same.

*We know that whatever is hinged to a pivot, can rotate here and there, so is the name given to these tables.*

*PIVOT Table is a very powerful tool to summarize, analyze explore the data in very simple steps. Its very important to learn the use of pivot tables in excel if we want to master excel. Pivot tables give us the facility to put different simple operations on a selected data in seconds.*

*In this article , we would learn to create a pivot table from the scratch and using it in different ways.*

Let us find out where we can find out the option for creating a PIVOT CHART in GOOGLE SHEETS.

Look at the picture below.

The PIVOT TABLE option is found under the **DATA MENU>PIVOT TABLE** option.

Let us discuss the benefits of using pivot tables and its uses in Excel.

Pivot tables are used when

we need to analyze large data in a short notice.

we need to total, summarize, category wise, sub category wise, perform different calculations like sum, average, or any custom calculation etc.

A collapsible presentation, which we can twist and present in our own way within a few seconds.

Play with rows and columns and create different reports.

we need to filter, group, sort and conditionally format the data.

Let us understand the steps to create pivot table using an example.

DATA SAMPLE:

The table and picture below show the Sales of Cars for every day of a month. [ Only a portion is available].

We will create a PIVOT TABLE for the given data and see what kind of different operations we can perform on this data within seconds.

DAY | SALES |

sunday | 1 |

monday | 2 |

tuesday | 3 |

wednesday | 4 |

thursday | 5 |

friday | 6 |

saturday | 7 |

sunday | 8 |

monday | 9 |

tuesday | 4 |

wednesday | 5 |

thursday | 6 |

friday | 7 |

saturday | 8 |

sunday | 5 |

monday | 4 |

tuesday | 4 |

wednesday | 3 |

thursday | 7 |

friday | 9 |

saturday | 7 |

sunday | 3 |

STEPS TO CREATE A PIVOT TABLE:

- Select the data including headers ,go to DATA MENU and choose PIVOT TABLE BUTTON.

- Click PIVOT TABLE BUTTON. A dialog box will open as shown in the following pic.

- As we have already selected the table, the range would show up automatically, otherwise we can put it manually or by selecting the table.
- If we haven’t selected the range, we can put it manually too. The standard format will be
**‘SHEET NAME’!RANGE** - Choose the location for the pivot tables. It can be on a NEW WORKSHEET or EXISTING SHEET. If existing worksheet, we need to tell the starting cell location. [If no specific requirement is there, always choose to create PIVOT TABLE on NEW SHEET ]
- CLICK CREATE.
- It’ll take us to the new sheet [If opted for new sheet or the cell location in the same sheet where we chose to create the pivot table. ]
- Our PIVOT TABLE is ready but it hasn’t taken its shape yet.

* We will all the options in detail in the next portion of the article.

**CHOOSING DIFFERENT OPTIONS TO CREATE PIVOT TABLE:**

In the picture above we can see that an empty structure of the PIVOT TABLE has been created.

On the RIGHT SIDE of the screen are the different options from where we can choose the different columns which we want to put in ROWS , COLUMNS , VALUES or FILTER

Click all the fields available on the right box named PIVOT TABLE FIELD LIST.

Now let us understand the different areas of the PIVOT TABLE SHEET.

RPivot table screen has the following area.

LOOK AT THE PICTURE BELOW FOR BETTER UNDERSTANDING.

Let us discuss all the areas one by one.

**COLUMNS:** This field will contain the columns of our pivot tables. For examples, if we need the values, we need to select values from the dropdown list there. Click ADD to get the list of available fields and click to choose.

We put the fields in this area which we want to calculate.

FOLLOW THE STEPS TO CALCULATE THE TOTAL SALES PER DAY:

- Click
**ROWS>ADD.** - It’ll open a drop down showing the available fields.

- Choose DAY. It’ll list all the days in the rows under column 1. [DAY]

- Now go to VALUES .
- Click ADD, which will show the available fields in the drop down.
- Choose SALES. [ As we need sum of the sales.]
- The following screen will be seen under the VALUES.

- We have SUM BY DEFAULT in the SUMMARIZE BY drop down which is marked in the picture above.
- If the selection is not SUM, choose it.
- The Table will show the TOTAL SALES DAY WISE.

LOOK AT THE PICTURE BELOW FOR BETTER UNDERSTANDING.

FOLLOW THE STEPS TO CALCULATE THE AVERAGE SALES PER DAY:

- Click
**ROWS>ADD.** - It’ll open a drop down showing the available fields.

- Choose DAY. It’ll list all the days in the rows under column 1. [DAY]

- Now go to VALUES .
- Click
**ADD**, which will show the available fields in the drop down. - Choose
**SALES**. [ As we need sum of the sales.] - The following screen will be seen under the
**VALUES.**

- We have
**SUM BY DEFAULT**in the**SUMMARIZE BY**drop down which is marked in the picture above. **CLICK the SUMMARIZE BY drop down and choose AVERAGE.**

- The Table will show the TOTAL AVERAGE SALES PER DAY.

LOOK AT THE PICTURE BELOW FOR BETTER UNDERSTANDING.

OTHER WAYS TO REACH THIS ARTICLE

## WHAT IS EXCEL, HOW EXCEL WORKS, WRITE FORMULA IN EXCEL, EXAMPLE OF USING FORMULA IN EXCEL, ANIMATED EXAMLPE OF USING FORMULA IN EXCEL

YOU MAY LIKE

- HOW TO TROUBLESHOOT A FORMULA IN EXCEL?
- USE OF FONTS, FONT SIZE, INDENTATION, TEXT TO THE RIGHT, TEXT TO THE LEFT, TEXT IN THE MIDDLE ETC.
- how to insert table in excel?
- FOR MORE ARTICLES, CLICK EXCEL OR TYPE IN SEARCH BELOW.

- PICTURES ARE TOO SMALL?? Don’t worry, Click them, and pinch zoom to see them properly. All pictures are in high resolution.
- KINDLY LIKE OUR FACEBOOK PAGE BY CLICKING HERE AND IF WE NEED TO IMPROVE, KINDLY SEND US THE FEEDBACK ON [email protected]

%d bloggers like this: