Conditional Formatting is one of the frequently used feature of the EXCEL but the most important point about the EXCEL WORKING is that we can never fix the number of ways any problem can be solved in this amazing software.
As we already know
Conditional formatting is the formatting [ font, color, fill color , size etc. ] of data as per its value of the content of the cells.
It makes our task so easy which you can understand from the following example.
Suppose we have a group of 100 entries and we need to identify the entries between a very small range say 70 to 85. So conditional formatting lets us, set up a rule to highlight such cells with some color to immediately take our notice of those cells. Not just this but we can put a rule for ranges to highlight the cells with different colors. It can be applied to thousands of cells.
Let us take a scenario where we have already applied the conditions to our data.
We have more data on which we need the same conditions and the same rules. What can we do now?
We can apply the same rules again OR we can try to copy the conditional formatting rules from the ALREADY CONDITIONED DATA and paste it fast on the new data to achieve the same results.
It is very obvious that the results from the second option will be fast and efficient . It is going to save a lot of time for us.
So, in this article , we’ll learn the best ways to copy the conditional formatting from one data to another.
There are a few ways which can be used to copy the conditional formatting in excel easily.
Its always easy to learn through the example.
Let us take an example and copy its conditional formatting to a new data set.
Let us take an example with the marks of 10 students of class A.
We want to highlight the students with marks more than 90.
We already have this formula applied to one data of Class I. We want to copy the formatting and apply it on Class II and class III.
As we already discussed, conditional formatting will be applied to class I. We’ll discuss the procedure briefly as it is discussed in detail in a separate article. Link is given below.
FOLLOW THE STEPS TO CONDITIONAL FORMAT AND HIGHLIGHT THE MARKS MORE THAN 90 MARKS IN CLASS I.
Look at the picture below.
The first way to copy the conditional formatting is to look for the formula used and apply the same rule to the new data in the exactly same way as we did in the previous section above.
We intend to change the range of the already applied rule.
It means that we’ll edit the already applied formatting rules [ on CLASS I] and edit the cells on which it is applied, which will directly apply the same rule to the new range also.
Now, we can see the APPLIES TO field contains the field address where the rule is applied which we want to copy.
After we have copied any cell or cells , select all the cells where we want to paste the formatting.
For our example, as we want to paste the formatting on CLASS III, we’ll select the cells from L4 to L14.
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